MAIDENHEAD & DISTRICT PHILATELIC SOCIETY:

GENERAL RULES

1. NAME

The Society shall be known as the Maidenhead & District Philatelic Society (MDPS)

 

2. OBJECTS

The purpose of the Society shall be to promote the collection, study and enjoyment of stamps & philatelic material.

 

3. MEMBERSHIP & SUBSCRIPTIONS

1. The annual subscription shall be £10.00.

2. Prospective members who are under 18 years of age are advised to go to Stamp Active which can be found on our website 'Links' page.

3. Where, at the date of joining, the Annual General Meeting (AGM) is less than 6 months away the Subscription shall be halved. All Subscriptions are due at the AGM or on joining the Society.

4. A visitor shall not attend more than two meetings of the Society in a financial year unless he/she then becomes a member.

5. A payment of £2 is due by each member attending a meeting.

6. Payment of the Subscription is deemed to show acceptance of the Society’s Rules.

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4. MEETINGS

 

4.1 Annual General Meeting (AGM)

The Society's financial year shall end on 31st March. The AGM shall be held at a meeting within a maximum of 3 months of the end of the financial year, for the purposes of:

1. Electing Officers and the Committee. All Officers shall be elected at the AGM for a period of one year and shall be eligible for re-election. Additional Officers may be appointed as necessary.

2. Receiving the examined accounts for the previous year

3. Receiving other Officer reports as specified in the notice of the meeting.

4. Conducting any other business as specified in the Agenda for such meeting or as may be raised by the members attending.

5. Ratifying the subscriptions for membership for the forthcoming year.

 

4.2 Extraordinary General Meeting (EGM)

The Committee may call an EGM at any time by giving 21 days prior notice. Members who wish to call for an EGM must give 21 days notice which notice shall be signed by at least 5 members.

Any EGM shall only deal with the business for which the meeting has been called.

The quorum for an EGM for any decisions other than altering the General Rules and or Winding-up the Society, shall be three officers, who were elected at the preceding AGM, and it shall be empowered to take all executive decisions on behalf of the Society.

The quorum for an EGM for altering the General Rules and/or Winding-up the Society, shall be two thirds majority of members present, subject to Note 1 below.

Note 1 - if an EGM is called to alter the General Rules and/or Winding-up the Society and a member is unable to attend in person, they may ask another member attending the meeting to vote on their behalf, by sending written confirmation (email or letter) to the member attending. The attending member must provide a copy of confirmation at the meeting prior to exercising the vote. This vote shall count as if the non-attending member is present.

Visitors and guests of members are welcome at meetings other than the AGM and any EGM and have no voting rights at any time.

 

5. AUCTIONS

Commission at the rate of 10% shall be deducted in respect of all sales through the Society's auctions. The initial bid and all bid steps shall be at least 10p. The Society cannot vouch for the authenticity of any item sold.

 

6. LOSS OR DAMAGE

The Society cannot assume any responsibility for the loss of or damage to, any article brought into the Society’s meeting rooms by any person.

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7. ALTERATION OF THE RULES

No alteration of these rules shall be made except at an EGM specifically called for that purpose. An EGM to change the rules may happen at the same time as the AGM.

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8. EXCHANGE PACKET

There will be an MDPS Exchange Packet with its own rules which will be set by the AGM / Packet Secretary.

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9. WINDING-UP OF THE SOCIETY

1. The Society can only be wound up at an EGM.

2. The quorum for an EGM for Winding-up the Society, shall be two thirds majority of members present, subject to Note 1 below.

Note 1 - if an EGM is called to Wind-up the Society and a member is unable to attend in person, they may ask another member attending the meeting to vote on their behalf, by sending written confirmation (email or letter) to the member attending. The attending member must provide a copy of confirmation at the meeting prior to exercising the vote. This vote shall count as if the non-attending member is present.

1. The EGM shall determine how any residual assets shall be disposed of, but so that no member of the Society shall benefit individually from the disposal.

 

 

M&DPS 19 May 2026.

Amended 19 May 2026 as per EGM 19 May 2026.

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